This opens up a new window where you can name your quick step and choose the actions you want it to perform. To add a new Quick Step, click the “Create New” option in the Quick Steps box. If you haven’t got a message selected, for example, then only the “Team Email” Quick Step is shown because the other defaults work on an existing message. Outlook only displays Quick Steps that are available.
Replay & Delete: Opens up a reply to the currently selected message and then deletes the currently selected message after you send the reply. The first time you use this one, you’ll have specify the folder, but from then on Outlook will remember your choice and send it to that folder every time you use the Quick Step. Done: Marks the message as read and complete, and then sends it to a specified folder. If not, you’ll have to fill these in the first time you use these quick steps.) (If your email is managed by your employer then depending on how your Exchange administrators have configured your mailbox, Outlook may already know who your manager and team members are. Team Email: Creates a blank message addressed to the members of your team. To Manager: Creates a forwarded copy of the currently selected message with your manager’s address in it. Move to ?: Opens a window for you to select a folder to which you’d like to move the message. You can click any of them to apply the included actions to a selected message. 
When you first start, you’ll see the default Quick Steps there.
You can find Quick Steps on the “Home” tab of Outlook.
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